3/8/12 MSH Meeting Minutes

Attendees: Melissa Gresczyk, Tudy Fowler, Colleen Ryan, David Proffitt, Anne Barry, Connie Anderson, John Collins, Annie Jakacki, John Knobbe, Chuck Carlson, Tim Headlee, Molly Kennedy (Recorder)

Update of Reorg: A. SC Leads and RN partnership – will be addressed via a steering committee. B. Lead coverage on units and more positions – on hold at this time. C. Status of PD’s – completed and final version distributed

1. Nursing work rules – last update 2009 Tuesday, March 13th 1-3 p.m. AFCSME discussed nursing work rules. Last update was 2011, and can be found on the INET

2. 2-10 shift minimum scheduling – acuity staffing? Chuck – staff are hearing acuity staffing in happening, which will do away with minimums. (Proffitt) What the work load would look like. John – Keeping on 1 staff over minimum is not sufficient. Proffitt– Let TC and I look into this further and get back to you.

3. Offering FT to PT staff The union asks that management offer the part-time employees the available full-time positions.

4. Vacation requests - can be deleted without reply and there is no trace back to employee. There is a programming update request that has been submitted (Sept 2011) that would allow supervisors to also be able to archive time off requests. This update is overdue. Do we need to go back to paper 101's? If an employee is to ask for vacation, there is no record that it was recorded unless you get it approved or denied. Melissa will ask TC to follow up.

5. Vacation Availability - staff are being denied vacation over 28 days out based on Hospital need not Unit need when schedule has not been posted. When vacation was available outside the pay period a staff was denied. They were given the response that the hospital may be short that day. Melissa – It depends on sick calls, vacancies, and acuity. Scott – If that schedule is not based hospital wide and the supervisor just says it is?? The follow up with Tom Christensen regarding this concern - His direction to the TTS and SOD group has been to grant vacation based on unit need and staffing. He also sent a communication to the supervisors to remind them of this agreement.

6. Vacation request approvals will be based on unit budgeted staffing numbers, with the understanding that this includes the formula of daily minimum (E&L) plus one. Approvals will be made with the assumption that any current vacancies will be filled – What are the budgeted positions? What AFSCME would like, is a breakdown of each units FT and PT positions. This is problematic as the history of the MSH budgeting has been as a program total and the positions allocated as needed. At the time the budget was set up it was based on minimum staff X’s 1.7.

Unit 100 (YAAP) was budgeted for 5E/5L - when that unit moved from North to 100 and their pop # decreased, the minimum was changed to 3E/3L. (The extra positions were used for budget reduction and new positions.)

Unit 200 (Social Learning) was budgeted for 4E/4L - some PCN’s were moved there due to long term 1 to 1 so their minimum went to 5E/5L.

Unit 300 (Rehab & Recovery 1) was budgeted for 3E/3L - due to increased programming there was a need to increase to 4E/3L.

Unit 600 (SNS) was budgeted for 4E/4L.

Unit 700 (Rehab & Recovery 2) was budgeted for 4E/4L.

Unit 800 (ACE) was budgeted for 4E/1 8-4/4L – this has increased to 5E/1 8-4/5L due to long term 1 to 1.

Unit 900 (Women’s New Outlook) was budgeted for 4E/4L - this has increased to 5E/5L due to long term 1 to 1.

South (Social Learning) was budgeted for 4E/4L.

BH 1S (Med Pysch) was budgeted for 4E/4L - this has increased to 5E/5L due to long term 1 to 1.

BH 2S (Transition Readiness 1) was budgeted for 4E/1 8-4/4L - this decreased to 4E/1 8-4/3L based on acuity. (One position was moved to 200 to help cover the long term 1 to 1.)

BH 2N (Transition Readiness 2) was budgeted for 6E/1 8-4/6L – this decreased to 5E/1 8-4/5L based on acuity. (Positions were used to staff long term 1 to 1’s in other areas and budget reductions.)

7. NOC Shift weekend definition – Union position is as follows; Night Shift weekend is defined as the period between the "Monday" report time to 48 hours prior to that time. Example - 10pm Friday to 10pm Sunday night reporting for work time. This would allow for a double off their last shift (or a double into their Monday) and a double on one day of their weekend. Agreement was made on this definition and pay period inverse timing. If you are inversed on the last day of the pay period the inverse counts on that pay period, not the new one. A Monday night into Tuesday day shift would be a prior pay period inverse as it was attached to the prior pay period’s shift.

8. IOD – Injured on Duty data for Jan and Feb 2012 Go to share point to get numbers. OSHA – 11 IOD AFSCME all of forensics 2 medical treatment 8 medical treatment and lost time 1 medical treatment and resulted in restrictions Can we continue first report of injury? The union position is that all the historical data is based on First Report of Injury data not OSHA reportable numbers. To switch methodology now would muddle the data.

9. Schedule anywhere notes – Sick, Late, and Denied Vac. Late notes were being entered by Security Services directly to Schedule Anywhere on the employee’s schedule. This data is accessible to any and all residential staff. David Proffitt directed that this process will end immediately. Management followed up with TC and he did communicate to the supervisors that they should stop entering “late” on the schedules and should not be tracking it by use of Schedule Anywhere. Management also mentioned that key pull data is not to be used as an absolute or ”time clock” since there may be many reasons why keys weren’t pulled timely.

10. Appling Forensic Supplemental provisions for MSOP/MSH areas to CRP –Some broader issues to discuss related to the supplement and how some of the language is being applied. Suggested that we come up with a strategy to see what really needs to be looked at and find a mutually agreed upon method on how to address. This will have to be addressed with a negotiated MOU to cover Forensic Supplemental provisions. We will apply contract Transition Program provisions until this process is completed. The negotiations will be held after the master contract process is completed.

11. Friday, March 30, 2012 attendees for a State Negotiations Assembly: MSH - Connie Anderson, Ann Sullivan, Anne Mehltretter, Jean Sandland. CRP – Annie Jackacki Facilities Support - Randy Erickson and Paul Schwichtenberg