March 2021 MSOP Meeting Minutes

AFSCME MSOP Labor Management

March 11, 2021

Human Resources Room/Conference



Attendance: Adam Castle, Eric Hesse, Ryan Cates, Nick Weerts, Annie Jakacki, Troy Sherwood, Michelle Breamer, Tim Lokensgard, Michelle Sexe, Tracy Johanson, Jamie Schwartz, Paul Rodriguez, Scott Halverson



Follow Up Items

  1. Inverse Numbers: Tim-1st watch had 28 staff from 3rd for 179.25 hours. 2nd watch had 39 staff from 1st watch for 171.12 hours. 3rd watch had 31 staff from 2nd watch for 129.5 hours. Health Services-LPN 82.25 hours. No inverses.
  2. Overtime Numbers: Total of 1441.22 Hours. Health Services LPN total 82.25 hours.
  3. 1.      PPE Supply: Breamer-No troubles from health services. Eric-Any larger masks? Breamer-If staff wanted larger masks; they could contact me. We only have standard masks. Eric-We would like to look into larger masks. Michelle-I don’t believe we will be able to get other sizes. Michelle stated there have not been any staff bringing forth issues.
  4. 2.      Health Services Scheduling Update: Nick-What is the status with overnight positions? Breamer-We had two internal applicants that declined. We had two other external applicants. I completed the paperwork to offer it to one of them. There is another we hope to offer as well.
  5. 3.      Lead Leveling Process: Eric-This has been going slowly. This has been going on for a year. We are asking to open it up with the current practice while we figure it out. Tracy-I reached out for an update. Denise is taking the lead with it. When she responds, I can reach out to you. Eric-Staff want to be on the list. We can open it now with the current system. Cates-18 months ago it was open. Tracy-I will reach out to Mel.
  6. 4.      Notification of Not Filling Positions: Management says there have not been any in CPS or in the perimeter.
  7. 5.      Green Acres North Staffing: Paul-No plan yet. We have put together work groups but it’s too early to move on this.  Eric-will labor be involved? Paul-we will let you know when we come to that process. January 2022 is the outlook to start.


New AFSCME Items

  1. 1.      Shorting Rec Post On Weekend/A Team Covering: Eric-On weekends, rec is short. A Team is covering in its place but won’t be able to respond. Tim-I hadn’t heard this so I will look into it and get back to you. I want to talk to the ODs first and get back to you.
  2. 2.      Solo Hospital Coverage: Eric-Members are uncomfortable being there alone. Being bed ridden has been exaggerated. Concerns if staff have a medical issue while alone. No vehicle is present, so they have to wait 4 hours total. Staff can call the OD to leave unattended but if something happens during that time, what happens? If you go with solo, if it’s safe to have one staff but eventually they have to get better to come back. Why not go back up to two staff for discharge? Tim-We did on the last one. Its case by case situation. We don’t do a blanket coverage. We look at each individually and the needs. We talk through it. We did go back to two because he was getting better in Rochester for last couple of days. If we get new information, we take that into consideration. We look at things all the time on case by case basis. Eric-Does admin have staffs back if something happens while unattended? Tim-if staff go to the bathroom, they gotta go. If something happens, document and nursing will as well. Orders are written that gives the latitude to step away to go to the bathroom. That is allowed. Eric-The feeling is that administration doesn’t have their back. Tim-if following the post order, we have their back. If they are going to 45 mins eating lunch, that is different. Eric-12 hours shifts you get 2 15s and a 30. Tim-4 of that is driving. Eric-that isn’t a break. Tim- I know but I hours in front of the client is what it is. Eric-No, you will not change? Tim-We will look at it on a case by case basis. Post orders give latitude. If you follow that, you are doing your job. Eric-The last client had a change about when you could leave when you get back related to least senior. We don’t have a preference, just want consistency. What is the process going forward? Tim-The process when they come back, they will be allowed to leave if they choose. If they want to stay, they can. If they are least senior, they will stay and the other will be let go. If you are least senior at hospital, and people were inversed, and if you are least senior, you will stay. Eric-so if I try to play the system, that won’t be happening anymore? Tim-No, it will be based on seniority. I will let the ODs know to communicate that. We prefer to have people who want to go. If senior person goes and gets back, they can go home. We will stick with that right now. The ODs think this will be the better process. Eric-I have heard the same from staff. Tim-we didn’t want game playing with it. Nick-Just want to make sure its clear to everyone.
  3. 3.      Fate of Old 2 East Unit/New Unit Forming: Eric-What is the plan with old 2 east and staff on temp reassignment? Troy-we don’t know until isolation ends. I need the information from clinical as well. I didn’t have time until saw the agenda. Paul-No plan in foreseeable future to get rid of isolation soon. Tory-we have 8 units in perimeter and will use all of them. Eric-4 or 5 staff on temp reassignment so they would like information. Troy-we will gather more information. Eric-Temp reassignments are up for 5 months, there wasn’t any so it would be nice to have the request made.
  4. 4.      Quarantine/Isolation Process/Inconsistencies: Eric-Process needs to be fluid but its confusing. Recently had some inconsistencies with coming back from PDs and perimeter to cps and vice versa. I have heard from a lot of staff about this. Troy-clients placement on that unit is discussed at command post. Its updated daily and shared with us how to manage it. Based on many factors but we agree this can be confusing and we will communicate better about this. Paul-In some ways it is inconsistent because sometimes it is. It changes a lot. We did consult before we moved people. Eric-I understand but what happened was in a short time frame. Nick-correct information is the best way to fix it.

Management Agenda Items

  1. 1.      Construction Update. Paul-looking at 2022. We hope to start soon. Still think we are on the timeline for 2022. There is a bill out for bonding to do other 30 beds for sunrise and infrastructure for this year. Eric-we got the bonding but that doesn’t involve staffing. Paul-one bill deals with staffing, that I recall.
  2. 2.      Both sites resuming TC per unit/pod: Looking at resuming unit and pod-based activities. Looking at next week for that to start.


Adjourned at 1233pm